Projects Co-ordinator Apprentice

An exciting opportunity has become available in the S13 area of Sheffield for a Projects Co-Ordinator Apprentice.

• Maintain project timelines for onsite works
• Coordinate with engineers and customers to plan works
• Schedule delivery of equipment
• Collect and consolidate installation and maintenance reports from contractors
• Prepare documentation for projects (drawings, specifications, wiring diagrams, reports)
• Track delivery and installation progress of projects
• Support engineers with on-site requirements (e.g., ensuring tools, PPE, and materials)
• Monitor onsite activities; record performance results
• Maintain project files, permits, and compliance certificates
• Ensure all UPS systems comply with company safety and electrical standards
• Prepare handover documentation for clients (drawings, manuals, reports)
• Warehouse & Inventory Management Tasks
• Track all incoming deliveries
• Perform regular stock audits and reconcile discrepancies
• Label and organize equipment and materials
• Ensure damaged or expired materials are logged and reported
• Warehouse Operations
• Coordinate movements from warehouse to site
• Supervise packing, loading, and unloading for safety
• Ensure warehouse layout is efficient
• Maintain cleanliness and compliance with safety standards in the warehouse
• Update Warehouse Management System with transactions
• Generate weekly stock and usage reports
• Work with operations to reorder supplies when stock reaches minimum thresholds
• Update project trackers and progress reports
• Assist in budget tracking — comparing actual vs. planned costs
• Document meeting minutes and action items after project review meetings
• Highlight risks or delays and propose corrective actions
• Coordinate between project, engineering, operations, and finance teams
• Arrange transportation and site permits for projects
• Prepare purchase orders and follow up with operations on order status
• Support quality assurance by maintaining inspection records and certificates
• Answer incoming calls, manage inboxes, respond to customer enquires
• Participate in safety briefings, audits, and compliance training
• Contribute to process improvements (e.g., better stock tracking methods)
• Assist in scheduling for maintenance contract and projects

• As part of your apprenticeship you will be required to attend Sheffield College once per month with a mix of face to face classes and online classroom